Good or Bad Meeting

Good Meeting:

•  Everybody attend nobody absent or late.
•  Welcoming message by the chair.
•  Introduction and summary of the meeting is presented by the chair.
•  Agenda is prepared and followed.
•  Chair open and close each point making sure it follow the time.
•  Minutes taker should be presented and follow the meeting.
•  Time, location and venue of the meeting is mentioned on the agenda and minutes.
•  The mention the next follow up meeting.
•  Each participant come prepared for the meeting.
•  They have Objective and product in the agenda.
•  Closing the meeting by the chair thanking every participant.
•  Minutes is taken and it have product and conclusion.
•  Mention the party that will receive the product and conclusion in the minutes.

Bad Meeting:

•  Members absent or late.
•  Agenda is missing.
•  Agenda is not complete does not have venue and timing or no summary or no objective.
•  Chair is does not start the meeting or he does not monitor time for agenda points and overall meeting.
•  Points are not clear.
•  Time is not calculated exactly for each objective and the whole meeting.
•  No body know what the meeting is about. It’s a routine meeting for no purpose. “Everybody bored and does not know why they are there”.
•  No minutes taker.
•  No minutes produced for the meeting.
•  Minutes does not mention who the product and conclusion will be sent to for review.
•  Next meeting is not mentioned.
•  People start going out of the meeting answering phones or start speaking in different topic outside the scope of the meeting.